TITLE:                                   Accounting Technician

HOURS:                                 40 hours per week

EXEMPTION STATUS:     Non-Exempt

HOURLY RATE:                 $19

OVERVIEW: 

The Accounting Technician will be principally processing accounts payable vouchers and preparing weekly disbursements, but also assisting the accounting department with other duties including some AR billing & reporting as needed, facilities support, and deposit assistance as directed by the Accounts Payable Supervisor.

DUTIES:

  1. Respond to external vendors and internal managers regarding all aspects of the accounts payable process and facilities coordination.
  2. Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used. Post vouchers and entries into Sage Intacct, following established accounting guidelines.
  3. Review automatic payments to ensure correct coding and backup documentation.  Develop additional automatic payments as solutions towards building efficiencies and accuracy.
  4. Serve as a backup resource to the payroll process and to the Accounts Receivable billing.
  5. Prepare banking deposit, record and process additional records associated with each deposit, including maintaining records of all Fund Development’s donations and communicate to its staff when received on a daily basis.
  6. Scan and maintain a filing system of records and documents to ensure information is easily accessible.
  7. Retrieve supporting documentation to facilitate the preparation of monthly customer billing.
  8. Assist with the purchasing process by matching requisitions, invoices and packing slips.
  9. Reconcile petty cash requests, credit card statements, and detailed invoices to ensure completeness and accuracy.
  10. Implement and maintain and reconcile management reporting programs such as Power BI
  11. Assist Facilities Coordinator & staff on all equipment, gift cards and facilities requests and maintain appropriate recordkeeping.
  12. Learn about government funding and payment portals to assist AR team in Federal Financial Reporting as needed.
  13. Other duties as assigned.

QUALIFICATIONS:

  • Associates degree or equivalent experience in accounting or related field is required. Equivalent experience is at least two years’ experience with Accounts Payable, facilities management, or accounts receivable.
  • Knowledge of Sage Intacct or equivalent accounting software is a plus.
  • Must maintain confidentiality and discrete handling of confidential information
  • The successful candidate must have the ability to manage time and tasks effectively; the capacity for detail work and experience with multi department accounting; and excellent verbal and written communication skills.
  • Possess strong Microsoft Access, Excel and Word skills and the ability to work in a team environment, yet be self-directed, as required. Demonstrate the ability to embrace and implement change within an organization, such as new communications tools, database management, or management reporting technology. Create and assert results-oriented techniques to achieve desired outcomes.
  • Valid California driver’s license, reliable transportation, automobile insurance and maintenance of an acceptable driving record as required by our insurer. Successfully maintain background and criminal clearance.

To apply for this job email your details to hrstaff@icfs.org